Contractor Bookkeeping and Payroll in Weber and Davis County, Utah
Know which jobs make money, pay your crew right, and stop dreading January. Bookkeeping and Utah payroll for the trades, from Roy to Ogden and Layton.
Common bookkeeping headaches for contractors
Guessing at job profit. Labor, materials and subs land in one pile, so you can't see which jobs paid.
Deposits and progress billing. Draws, stage payments and retainage make it hard to know what's earned and what's still owed.
Receipts in the truck. Supply house tickets and fuel receipts fade in the cab before anyone records them.
January 1099 scramble. Missing W-9s and sub payments that were never tracked, with 1099-NEC forms due by January 31.
Seasonal crews and overtime. Spring hiring, summer overtime and winter layoffs, plus quarterly Utah unemployment reports.
Change orders that never get billed. Extra work gets approved on site, but the change order never makes it onto an invoice, so the job quietly loses money.
Cash gaps between jobs. Big material buys go out weeks before the customer pays.
How we help Utah contractors and trades
Job costing you can trust. We set up Xero projects and tracking categories so every job shows its own labor, materials and sub costs.
Deposits and draws tracked. Deposits, progress billing and retainage are recorded so your reports match reality.
Subcontractor records all year. We collect W-9s up front, track sub payments monthly and prepare 1099-NEC forms on time.
Payroll from a payroll pro. Misty currently works as a payroll technician for a local government, and we're a Gusto payroll partner. We handle crews, overtime, Utah withholding and DWS quarterly reports. Payroll is for Utah businesses only.
Tax firm experience. With 4 years of bookkeeping at a tax firm, we keep your books the way your tax professional wants to see them.
Clean-ups and catch-ups. Months or years behind after a busy build season? We get you current.
Your central hub: Xero, Gusto and Hubdoc
Xero: Your central hub for books, invoices, bank feeds, projects and tracking categories for job costing. We're a Certified Xero Advisor.
Gusto: Payroll with built-in time tracking, so crew hours flow straight into payroll.
Hubdoc: Included with Xero. Snap a photo of a receipt in the truck and it lands in your books.
Your other tools: Xero connects with the job management and estimating tools you already use.
HVAC
Service calls versus installs, maintenance agreement income and peak-season overtime.
Plumbing
Materials-heavy jobs, service versus new construction, and lots of small invoices.
Electrical
Progress billing on larger jobs, subcontract work and crew payroll.
Roofing
Large material buys, weather-driven seasons and crews that grow and shrink.
Landscaping
Spring and summer crews, winter slowdowns, and equipment and fuel tracking.
Handyman
Many small jobs, quick invoicing and simple, tidy books.
General Contractors
Lots of subs and 1099s, draws, retainage and job-by-job profit.
Working on a federally funded project? Davis-Bacon jobs require weekly certified payroll. We keep your payroll records organized so those reports are easier to prepare.
How it works
Free consultation. A relaxed call about your business, your books and what's keeping you up at night.
Custom quote. We send a clear proposal built around your work, with monthly, quarterly or seasonal options.
We take it from there. We set up your tools, catch up anything that's behind, and keep your books and payroll current.
Proudly local in Weber and Davis County
We're based in Roy and serve businesses across Weber County and Davis County, including Ogden, Layton and nearby cities. Bookkeeping is also available remotely nationwide. Payroll is for Utah businesses only. Learn more about our services, who we are and our free resources.
Frequently asked questions
Do you work with contractors outside Weber and Davis County?
Yes. Bookkeeping is available remotely nationwide. Payroll is for Utah businesses only.
Can you set up job costing in Xero?
Yes. We use Xero projects and tracking categories so you can see profit by job, and Gusto time tracking can feed labor hours.
Can you help us keep track of change orders?
Yes. We record approved change orders against each job in Xero and make sure they are invoiced, so extra work shows up in your job profit.
When are 1099s due for my subcontractors?
Form 1099-NEC is due to the IRS and to each sub by January 31 (the next business day if it falls on a weekend). We track sub payments all year so it isn't a scramble.
My books are way behind. Can you help?
Yes. Clean-ups and catch-ups are one of our specialties.
How much does it cost?
Every business is different. You get a custom quote after your free consultation.
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Hours: Mon-Fri 9 AM-5 PM
Serving Roy, Ogden, Weber County and Davis County, Utah, with remote bookkeeping available nationwide.