Wedding Venue and Event Planner Bookkeeping in Weber and Davis County, Utah
Know what's truly earned, pay your event staff right, and breathe easier in the off-season. Bookkeeping and Utah payroll on a schedule that fits your year.
Common bookkeeping headaches for wedding and event businesses
Deposits paid months ahead. A January retainer for a September wedding isn't earned yet, but it looks like it in the bank.
Refunds and date changes. Postponements, partial refunds and kept deposits all need clean records.
Seasonal and part-time staff. Servers, setup crews and coordinators come and go, and each needs correct Utah payroll.
Employee or contractor? Paying a worker as a contractor when they should be an employee can get costly.
Tips versus service charges. They're treated differently. Mandatory service charges count as business income, not tips.
Vendor 1099s. Florists, DJs and other vendors you pay may need a 1099-NEC by January 31.
The off-season crunch. Bills keep coming in winter while next season's money hasn't arrived.
How we help wedding planners and event venues
Deposit tracking you can trust. We track retainers and deposits by event, so you can see what's truly earned and what's still owed.
Clean cancellation records. Refunds, credits and moved dates are recorded clearly as they happen.
Seasonal payroll done right. Misty currently works as a payroll technician for a local government, and we're a Gusto payroll partner. We handle part-time staff, tips, Utah withholding and DWS quarterly reports. Payroll is for Utah businesses only.
Organized vendor records. W-9s collected up front, vendor payments tracked and 1099s prepared on time.
Quarterly or seasonal bookkeeping. Built around your busy season, with the same accurate books, payroll filings and 1099 reporting. Monthly is always an option too.
Tax firm experience and clean-ups. With 4 years of bookkeeping at a tax firm, we'll catch up last season and keep you ready for your tax professional.
Your central hub: Xero, Gusto and Hubdoc
Xero: Your central hub for invoices, deposits, bank feeds and reports. Tracking categories show results by event type or venue space. We're a Certified Xero Advisor.
Gusto: Payroll for seasonal staff, with time tracking and tip reporting.
Hubdoc: Included with Xero. Vendor bills and receipts captured automatically.
Your other tools: Xero connects with the booking and client management tools you already use.
Wedding Planners
Retainers, vendor payments and profit per wedding, without the busy-season mess.
Event Venues
Dates booked far ahead, event staff payroll, service charges and off-season planning.
Certified Xero Advisor | Gusto Payroll Partner | 4 years of tax firm bookkeeping | Currently a local government payroll technician | Locally owned in Roy, Utah
How it works
Free consultation. A relaxed call about your business, your books and what's keeping you up at night.
Custom quote. We send a clear proposal built around your work, with monthly, quarterly or seasonal options.
We take it from there. We set up your tools, catch up anything that's behind, and keep your books and payroll current.
Proudly local in Weber and Davis County
We're based in Roy and serve businesses across Weber County and Davis County, including Ogden, Layton and nearby cities. Bookkeeping is also available remotely nationwide. Payroll is for Utah businesses only. Learn more about our services, who we are and our free resources.
Frequently asked questions
Should deposits count as income right away?
It depends on your accounting method. We track deposits by event either way, so you always see what's earned, and your tax professional can confirm the right treatment.
Can I get bookkeeping just a few times a year?
Yes. We offer quarterly and seasonal bookkeeping for event businesses, and monthly if you prefer.
Are tips and service charges the same?
No. Under Utah rules, a mandatory service charge belongs to the business, while tips belong to the staff. Payroll should treat them differently.
Do you handle payroll outside Utah?
Payroll is for Utah businesses only. Bookkeeping is available remotely nationwide.
Do my vendors need 1099s?
Many vendors who aren't corporations do. Form 1099-NEC is due by January 31, and we track vendor payments all year.
How much does it cost?
Every business is different. You get a custom quote after your free consultation.
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Hours: Mon-Fri 9 AM-5 PM
Serving Roy, Ogden, Weber County and Davis County, Utah, with remote bookkeeping available nationwide.